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DCJ’s information and record holdings are vast and encompass information relating to the functions of its divisions and the statutory agencies, office holders, and independent bodies outlined in Parts 3 and 4 of the AIG.
DCJ and its subsidiary agencies hold information such as:
More specific examples of common records and information held by DCJ’s divisions is outlined below at Table 1. The Table is not an exhaustive list of examples.
Table 1: Kinds of information held by DCJ's divisions
| Division | Examples of information held by division |
|---|---|
| Child Protection and Permanency | Child protection, family casework, out-of-home care, and adoption records relating to individuals and families. Reports, assessments, and case plans relating to children and young persons at risk of significant harm. Records about foster carers and out-of-home care arrangements. Visit Child protection, housing and disability records for more details. |
| Corporate Services | Procurement and contract-related information. Annual reports, including audited financial statements, information relating to funding grants to non-government organisations, former Department of Family and Community Services Annual Reports, and former Department of Justice Annual Reports. Budgeting and financial information. Personnel and human resources records. Information relating to DCJ assets. Consolidated data from internal systems, data locations, file shares, legacy stores, and external systems (including personal and health information relating to clients and staff). |
| Courts, Tribunals and Service Delivery | Case files relating to current and previous proceedings in NSW courts or tribunals. Transcripts and audio recordings of court and tribunal proceedings. Case files relating to victims support services. |
| Homes NSW | Tenancy Files. Information and records in the Housing Operations Management Extended Services (‘HOMES’) database, including information about clients who have received or applied for housing assistance and details of housing assistance products provided. Records of contact between DCJ and housing services clients. Visit Child protection, housing and disability records for more details. |
| Law Reform and Legal Services | Legal advice, client instructions, and information about proceedings to which DCJ is a party. Litigation files. Ministerial correspondence. Information relating to policy and law reform proposals, including consultations and briefing notes. Subpoenas, summonses, or other orders for production issued to DCJ and related records or correspondence. Access applications and informal requests under the GIPA Act and related information, including internal and external correspondence, notices of decision, and copies of information the subject of such applications and requests. |
| Strategy, Policy and Commissioning | Submissions and consultation responses. Information relating to the commissioning of human services. |
| System Reform | Information and records relating to children and young persons in custody or under supervision in the community. Information about the operation of youth justice centres. |
Our Privacy Management Plan also provides information about the kinds of information held by each operational area of DCJ.
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